Section I: Letter of Invitation

22 June 2023

Dear Sirs,

REF: REQUEST FOR PROPOSALS: CONSULTANCY SERVICES FOR IMPLEMENTING BANK COMMUNICATION MANAGEMENT (BCM) Procurement No: AUC/FIN/C/002.

1. The African Union Commission would like to engage the services of a consulting Firm for Implementation of SAP Bank Communication Management. The African Union Commission invites interested and eligible bidders to submit technical and financial proposals for the assignment as per attached Terms of Reference (TORS).

2. A firm will be selected under the Quality and Cost Based Selection Method procedures described in this RFP. The weight for technical and financial scores shall be 80% and 20% respectively.

3. The RFP includes the following documents:
Section 1 – This Letter of Invitation
Section 2 - Information to Consultants
Section 3 – Data Sheet
Section 4 - Terms of Reference
Section 5 - Technical Proposal - Standard Forms
Section 6 - Financial Proposal - Standard Forms
Section 7. Standard Form of Contract

4. The TECHNICAL and FINANCIAL offers must be delivered in TWO SEPARATE documents to the address below. The Financial Proposal must be password protected.

5. The deadline for submission of proposals is 20 July 2023 at 1500hrs. Late bids will be rejected. The subject of the e-mail shall be the title of the procurement and the procurement number.

6. Bidders may request for clarifications, no less than 7 days from the deadline for submission, from The Chairperson, Internal Tender Committee, African Union Commission, Telephone number (+251) 11 5517700, Ext 4341, Email tender@africa-union.org with a copy to DominicN@africa-union.rg (E-mail addresses are for Clarifications Only)
7. Bidders must submit the following mandatory documents: (i) Certificate of incorporation (Company Registration); (ii) Trade License (SAP Certification for the firm) (iii) At Least 3 Contactable references for work done in the last 3 years and (iv) Company profile demonstrating at least 5 years’ experience (v) CVs of proposed Experts (vi) Statements of Availability for the proposed experts. These documents must be part of the Technical Proposal.

8. The address for deposit of bids is: The Chairperson, Internal Tender Committee African Union Commission, tender@africa-union.org