Letter of Invitation

REF: INDEPENDENT AFRICAN CONSULTANCY FIRM TO ASSIST THE PANEL OF EMINENT AFRICANS IN THE PRE-SELECTION OF THE SENIOR LEADERSHIP POSITIONS OF THE AFRICAN UNION COMMISSION

Procurement No: AUC/HRM/C/007

1. The African Union Commission would like to engage the services of an Independent African Consultancy Firm to Assist the Panel of Eminent Africans in the Pre-Selection of the Senior Leadership Positions of the African Union Commission. The African Union Commission invites interested and eligible bidders to submit separate technical and financial proposals for the assignment as per attached Terms of Reference (TOR).

2. A firm will be selected under the Quality and Cost Based Selection Method procedures described in this RFP. The weight for technical and financial scores shall be 80% and 20% respectively.

3. The RFP includes the following documents: Section 1 - This Letter of Invitation Section 2 - Information to Consultants Section 3 - Data Sheet

Section 4 - Terms of Reference
Section 5 - Technical Proposal - Standard Forms Section 6 - Financial Proposal - Standard Forms Section 7 - Standard Form of Contract

4. The TECHNICAL and FINANCIAL offers must be delivered as TWO SEPARATE documents to the email address mentioned below. Both Technical and financial proposals must be password-protected.

5. Bidders would be required to provide the password for the Technical Proposal to the same email address three (3) hours before the opening of bids on the date and time mentioned below.

6. Bidders who meet the minimum technical pass mark shall officially be requested to provide password for their financial proposal.

7. Bidders shall ensure that their electronic submissions are fully functional. The Commission will not accept any claim of password malfunctioning or corrupted file as a basis for the replacement of technical or financial proposal with new submissions.

8. The deadline for submission of proposals is 05 June 2024 at 1500hrs Addis Ababa Time. Late bids will be rejected. The subject of the e-mail shall be the title of the procurement, the procurement number and name of bidder.

9. Bid opening will be held on 05 June 2024 at 15:00 hours Addis Ababa Time, immediately after the deadline for submission.

10. Bidders may request for clarifications, no less than 7 days from the deadline for submission, from The Chairperson, Internal Tender Committee, African Union Commission, Telephone number (+251) 11 5517700, Ext 4341, Email: tender@africa-union.org.

11. Complaint by bidders regarding bidding process shall be addressed to:

InvestigationOIO@africa-union.org

12. Bidders must submit the following mandatory documents in their Technical Proposal:

1. (i)  Certified copy of Certificate of incorporation (Company Registration);

2. (ii)  At Least 3 Contactable references for work done on similar assignment in the past 3 years;

3. (iii)  Company profile demonstrating at least 15 years’ experience on similar assignment;

4. (iv)  CVs of proposed experts with their certified copies of academic and professional

   qualifications;

5. (v)  Signed Statements of Availability for the proposed experts and

6. (vi)  Duly signed Bid Submission Forms.

13. The address for bid submission is: The Chairperson, Internal Tender Committee African Union Commission, tender@africa-union.org