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African Continental Free Trade Area Standard Bidding Documents Procurement of Services

African Continental Free Trade Area Standard Bidding Documents Procurement of Services

May 02, 2023 to May 31, 2023

African Continental Free Trade Area Standard Bidding Documents
Procurement of Services
Provision of Cleaning and Janitorial Services to the African Continental Free Trade Area (AfCFTA)
Procurement Number: AFCFTA/AHRMD/NC/2023/0001 Date of Issue: May 02nd, 2023

Section I. Invitation for Bids
Provision of Cleaning and Janitorial Services to the African Continental Free Trade Area (AfCFTA) Secretariat.
Procurement Number: AfCFTA/AHRMD/NC/2023/0001
1. The African Continental Free Trade Area (AfCFTA) Secretariat has allocated funds for
the Procurement of Non-Consulting Services and now invites sealed bids from eligible bidders for the Provision of Cleaning and Janitorial Services as per the attached Terms of Reference. A firm shall be selected under the Least Cost Selection criteria. Bids that are responsive, qualified, technically compliant will be ranked according to price.
2. Interested bidders may obtain further information and download the bidding document at https://www.au-afcfta.org and https://www.au.int/en/bids.
3. Bids must be delivered to the address below on or before Wednesday, 31st May 2023 at 3.00 p.m. Local Time. All bids must be accompanied by:
a) Valid Ghana Revenue Authority (GRA) Tax Clearance Certificate with receipts.
b) Valid Social Security of National Insurance Trust (SSNIT) Clearance Certificate
with receipts.
c) Valid Value Added Tax (VAT) Registration Certificate with receipts.
d) Valid Business Registration Certificate
e) Valid Certificate of Incorporation
f) Valid Certificate of Commencement for a company registered before October
2020
g) Valid Registration Certificate from PPA with receipts
h) Proof of references (minimum 3) attesting to the Company’s knowledge and
experience in providing Cleaning and Janitorial Services.
i) Financial statement (Audited Accounts) for three (3) years (2019, 2020 and 2021)
j) ONE (1) Original and THREE (3) Copies of the Technical and ONE (1) copy of
the financial proposal;
k) Other relevant information indicated in the TOR (Refer to TORs attached for
details)
4. The above information i.e. [3(a) – (k)] are pre-qualification criteria.
5. Bid Validity: Bids should be valid for at least ninety (90) Calendar days from the closing date.
6. Bid Opening: Bids will be opened after the bid closing hours on Wednesday, 31st May 2023 at 3.30 p.m. Local Time in the presence of bidders or bidders’ representatives who choose to attend at their own cost, at the address below. Late bids will be rejected and returned unopened to bidders.
7. Site visit: Shall be arranged on appointment. Scheduled dates are 09th and 16th May 2023 at 11:00 am local time.
8. The address for clarifications is Tender.afcfta@au-afcfta.org; Jessica.Lawson@au- afcfta.org
May 2023

9. Bid Submission: Bidders should ensure that the technical and financial proposals are enclosed in TWO separate envelopes sealed and both should be enclosed in one Outer envelope clearly indicating Procurement of Cleaning and Janitorial Services to the African Continental Free Trade Area (AfCFTA) Secretariat and Procurement number AfCFTA/AHRMD/NC/2023/0001 and to the attention of Head of Procurement and Travel Unit with a warning “DO NOT OPEN THE PROPOSALS UNTIL 31ST MAY 2023 AT 3.30 P.M. LOCAL TIME”.
10. The Address for Bid Submission is as follows:
Attention: The Head of Procurement and Travel Unit
Secretariat of the African Continental Free Trade Area (AfCFTA)
Location: Africa Trade House
Liberia Road, Ambassadorial Enclave
Accra Ghana
Telephone number: (+233) 596 921 130 Ext 1625 Digital Address: GA 077 0585

Topic Resources

January 01, 2024

Supply Chain Management Division Operations Support Services Directorate

January 30, 2017

African Union Procurement Manual, version 2.0, July 2016