PERMANENT REPRESENTATIVES COMMITTEE (PRC)

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The Permanent Representatives Committee (PRC) conducts the day-to-day business of the AU on behalf of the Assembly and Executive Council. It reports to the Executive Council, prepares the Council’s work and acts on its instructions (under article 21 of the Constitutive Act). All AU Member States are members of the PRC.

Rule 4 of the PRC Rules of Procedure specifies that its powers and functions are to:
• Act as an advisory body to the AU Executive Council
• Prepare its Rules of Procedure and submit them to the Executive Council
• Prepare Executive Council meetings, including the agenda and draft decisions
• Make recommendations on areas of common interest to Member States particularly on issues on the Executive Council agenda
• Facilitate communication between the AU Commission and Member States’ capitals
• Consider the AU’s programme and budget as well as the Commission’s administrative, budgetary and financial matters, and make recommendations to the Executive Council
• Consider the Commission’s financial report and make recommendations to the Executive Council
• Consider the Board of External Auditors’ report and submit written comments to the Executive Council
• Monitor the implementation of the AU budget
• Propose the composition of AU organ bureaus, ad hoc committees and sub-committees
• Consider matters relating to the AU’s programmes and projects, particularly issues relating to the socio-economic development and integration of the continent, and make recommendations to the Executive Council
• Monitor the implementation of policies, decisions and agreements adopted by the Executive Council
• Participate in the preparation of the AU programme of activities and calendar of meetings; consider any matter assigned to it by the Executive Council; and carry out any other functions that may be assigned to it by the Executive Council.

Rule 4 also provides that the PRC may set up ad hoc committees and temporary working groups as it deems necessary.

Structure
All Member States are represented on the PRC at the level of Permanent Representative. Similar to the Assembly and Executive Council, the PRC Bureau consists of a chairperson, three vice-chairpersons and a rapporteur. The Bureau positions are held by the same states that form the Assembly and Executive Council Bureaus. Office holders serve for one year (usually January to January). In addition to the official Bureau, a larger informal bureau
of 15 Member States traditionally convenes to support arrangements for the Assembly
Summit sessions.

Meetings
The PRC meets at AU Headquarters at least once a month and extraordinary sessions may also be held. The quorum is two-thirds of the Member States eligible to vote. The agenda for each session is drawn up by the Chairperson in consultation with the PRC Bureau and AU Commission. Sessions are closed except when the PRC decides otherwise (by simple majority).

The PRC takes all its decisions by consensus or, failing that, by a two-thirds majority of
Member States. Questions of procedure require a simple majority vote. Whether a question is one of procedure or not is also determined by a simple majority vote. PRC meetings are governed by rules 5–9 of the Rules of Procedure and decision taking by rule 13.

Office holders 2014

Chairperson: Hamadi Meimou, Mauritania
First Vice-Chairperson: Albert Ranganai Chimbindi, Zimbabwe Second Vice-Chairperson: Gérard Mapango Kemishanga, DR Congo Third Vice-Chairperson: Bulus Paul Zom Lolo, Nigeria
Rapporteur: Kongit Sinegiorgis, Ethiopia

Sub-Committees

Advisory Sub-Committee on Administrative, Budgetary and Financial Matters

Purpose
The Advisory Sub-Committee on Administrative, Budgetary and Financial Matters oversees the financial and administrative management of the AU. Under its draft terms of reference, the
Sub-Committee’s core tasks include to:
• Review the draft programme of activities and budgetary estimates presented by the Commission
• Review all administrative and other matters with financial implications
• Review administration of the programme budget and, in particular, the financial and accounting transactions of the Commission and regional offices
• Consider requests by the Commission for transfers of authorised budgetary funds to cope with any urgent decisions or projects
• Consider unforeseen urgent expenditure
• Consider requests related to the working capital or other funds
• Review the Commission’s financial report for the preceding year and make recommendations to the Permanent Representatives Committee (PRC).

The Sub-Committee reports on each of its meetings and makes recommendations to the PRC. It may draft reports for review by the Executive Council on any issues concerning administrative, budgetary, management and financial matters. The Sub-Committee drafts the AU’s financial rules and regulations, which are then submitted to the PRC for transmission to the Executive Council.

Evolution
The Sub-Committee is the successor to the OAU Sub-Committee of the same name.

Meetings
Sub-Committee sessions are held at AU Headquarters at least once a month and extraordinary sessions may also be held. The quorum is two-thirds of the Member States. The Chairperson draws up the agenda in consultation with the PRC Bureau, Sub-Committee Bureau and AU Commission. Sessions are closed except when the Sub-Committee decides by simple majority to hold open sessions. Meetings are governed by rules 5–9 of the PRC Rules of Procedure.

Membership
The Advisory Sub-Committee on Administrative, Budgetary and Financial Matters is a
‘committee of the whole’, meaning all AU Member States are members. In accordance with established practice, the composition of the Sub-Committee is determined by internal consultations.

Bureau January 2014 to December 2015

Chairperson: Sahbi Khalfallah, Tunisia
First Vice-Chairperson: Kongit Sinegiorgis, Ethiopia
Second Vice-Chairperson: Albert Ranganai Chimbindi, Zimbabwe Third Vice-Chairperson: Alain Aimé Nyamitwe, Burundi Rapporteur: Albert Francis Yankey, Ghana

Sub-Committee on Audit Matters

Purpose
The PRC established the Sub-Committee on Audit Matters during its 25th ordinary session, held in Addis Ababa, Ethiopia, in January 2013. The Sub-Committee’s mandate is to assist the AU in handling financial reporting processes, internal control, audit and the monitoring
of compliance with rules and regulations. Under its terms of reference, the Sub-Committee’s core tasks include to:
• Consider the work of all oversight bodies employed and/or appointed by the AU
• Institute investigations into any matters
• Seek any information it requires from AU employees
• Retain, at the AU’s expense, such outside counsel, experts and other advisers as the
Sub-Committee may deem appropriate.

Meetings
Sub-Committee sessions are held at AU Headquarters at least once a month and extraordinary sessions may also be held. The quorum is two-thirds of the Member States. The Chairperson draws up the agenda in consultation with the PRC Bureau, Sub-Committee Bureau and AU Commission. Sessions are closed except when the Sub-Committee decides by simple majority to hold open sessions. Meetings are governed by rules 5–9 of the PRC Rules of Procedure.

Membership
The Sub-Committee is composed of 15 members based on the agreed geographical distribution noted in the following list. According to Executive Council decision 752 (XXII), the composition of the Sub-Committee is determined by internal consultations.

Members January 2014 to January 2015

Central Africa (3 seats)
Fernand Poukré-Kono, Central African Republic
Ahmat Awad Sakhine, Chad
Gérard Mapango Kemishanga, DR Congo

Eastern Africa (3 seats)
Kongit Sinegiorgis, Ethiopia
Joseph Andre Nourrice, Seychelles
Naimi S H Aziz, UR of Tanzania

Northern Africa (2 seats) Hamadi Meimou, Mauritania Sahbi Khalfallah, Tunisia

Southern Africa (3 seats) Nyolosi Mphale, Lesotho Anne N Mutelo, Namibia
Ndumiso Ntshinga, South Africa

Western Africa (4 seats)
To be appointed, Burkina Faso Momodou Sajo Jallow, Gambia Albert Francis Yankey, Ghana Ekpa Nolaki, Togo

Bureau

Chairperson: Lazare Makayat-Safouesse, Congo
First Vice-Chairperson: Momodou Sajo Jallow, Gambia
Second Vice-Chairperson: Joseph Andre Nourrice, Seychelles
Third Vice-Chairperson: Nyolosi Mphale, Lesotho
Rapporteur: Northern Africa – representative to be named

Sub-Committee on Contributions

Purpose
The Sub-Committee is responsible for decisions relating to Member States and other contributors to the AU budget. Under its draft terms of reference, the Sub-Committee is mandated to:
• Advise the Assembly on the apportionment of the organisation’s expenses among members broadly according to capacity to pay
• Advise the Assembly on treatment of Member States in arrears of their contributions to the organisation.

The Sub-Committee also supports the Ministerial Committee on the Review of Scale of
Assessment, as required.

Evolution
Under article XXIII of the OAU Charter, Member States contributed to the OAU budget in accordance with the UN scales of assessment. This system was reviewed in 1986 when the OAU Council of Ministers created a Sub-Committee on Contributions to recommend proposals to address concerns about the ability of Member States to meet the UN assessment levels.
The AU Sub-Committee on Contributions is the direct successor to the OAU’s committee.

Membership
The Sub-Committee is composed of 15 members based on agreed geographical distribution as noted in the following list. In accordance with established practice, the composition of the Sub-Committee is determined by internal consultations.

Members January 2014 to January 2015

Central Africa (3 seats)
Ahmat Awad Sakhine, Chad
Gérard Mapango Kemishanga, DR Congo
André William Anguilé, Gabon

Eastern Africa (3 seats)
To be appointed, Rwanda
Joseph Andre Nourrice, Seychelles Abdelrahman Sirelkhatim Mohamed Osman, Sudan

Northern Africa (2 seats)
Rachid Benlounes, Algeria
Mahfud R M Rahim, Libya

Southern Africa (3 seats)
Arcanjo Maria do Nascimento, Angola Ndumiso Ntshinga, South Africa Promise Msibi, Swaziland

Western Africa (4 seats)
To be appointed, Burkina Faso
Bulus Paul Zom Lolo, Nigeria
Andrew Gbebay Bangali, Sierra Leone
Ekpa Nolaki, Togo

Bureau

Chairperson: Ekpa Nolaki, Togo
First Vice-Chairperson: Gérard Mapango Kemishanga, DR Congo
Second Vice-Chairperson: Mahfud R M Rahim, Libya Third Vice-Chairperson: Promise Msibi, Swaziland Rapporteur: To be appointed, Rwanda

Sub-Committee on Economic and Trade Matters

Purpose
The Sub-Committee is responsible for examining trade and economic activities between Member States with a view to fast tracking the economic and trade integration process in the continent. It considers both bilateral and multilateral trade and economic issues.

Members January 2014 to January 2015

Central Africa (3 seats)
Ahmat Awad Sakhine, Chad
Lazare Makayat-Safouesse, Congo
Simeon Oyono Esono, Equatorial Guinea

Eastern Africa (3 seats) Mahendr Dosieah, Mauritius To be appointed, Rwanda
Akuei Bona Malwal, South Sudan

Northern Africa (2 seats)
Mohamed Fathi Ahmed Edrees, Egypt
Sahbi Khalfallah, Tunisia

Southern Africa (3 seats)
Arcanjo Maria do Nascimento, Angola Mmamosadinyana Josephine Molefe, Botswana Susan Sikaneta, Zambia

Western Africa (4 seats)
Georges Aboua, Côte d’Ivoire
Diallo Amina Djibo, Niger
To be appointed, Senegal
Andrew Gbebay Bangali, Sierra Leone

Bureau

Chairperson: Susan Sikaneta, Zambia
First Vice-Chairperson: Lazare Makayat-Safouesse, Congo
Second Vice-Chairperson: to be appointed, Senegal Third Vice-Chairperson: to be appointed, Rwanda Rapporteur: Sahbi Khalfallah, Tunisia

Sub-Committee on Headquarters and Host Agreements

Purpose
The Sub-Committee on Headquarters and Host Agreements is responsible for the relationship between the AU and host countries. Its mandate includes to:
• Liaise with Commission officials on issues relating to and arising from Headquarters and other Agreements, including issues of privileges and immunities
• Undertake a review of Headquarters and similar Agreements and make recommendations for their amendment or revision
• Initiate, when necessary, meetings with host government authorities with a view to resolving any problems
• Play a ‘good offices’ role to deal with any misunderstandings in the implementation of Agreements.

Evolution
The Sub-Committee is the successor of the OAU Committee of the same name and with the same mandate.

Membership
The Sub-Committee consists of 15 members based on agreed geographical distribution as noted in the following list. In accordance with the established practice, the composition of the Sub-Committee is determined by internal consultations.

Members January 2014 to January 2015

Central Africa (3 seats) Alain Aimé Nyamitwe, Burundi Lazare Makayat-Safouesse, Congo André William Anguilé, Gabon

Eastern Africa (3 seats)
Araya Desta Ghebreyehus, Eritrea Kongit Sinegiorgis, Ethiopia Catherine Muigai Mwangi, Kenya

Northern Africa (2 seats)
Hamadi Meimou, Mauritania
Lamine Baali, Sahrawi Republic

Southern Africa (3 seats)
Mmamosadinyana Josephine Molefe, Botswana
Nyolosi Mphale, Lesotho
Anne N Mutelo, Namibia

Western Africa (4 seats) Vivienne Titi Wreh, Liberia To be appointed, Senegal
Andrew Gbebay Bangali, Sierra Leone
Ekpa Nolaki, Togo

Bureau

Chairperson: Hamadi Meimou, Mauritania
First Vice-Chairperson: Nyolosi Mphale, Lesotho
Second Vice-Chairperson: Araya Desta Ghebreyehus, Eritrea Third Vice-Chairperson: André William Anguilé, Gabon Rapporteur: Andrew Gbebay Bangali, Sierra Leone

Sub-Committee on Multilateral Cooperation and Strategic
Partnerships

Purpose
The Sub-Committee is responsible for matters relating to Africa’s strategic multilateral and bilateral partnerships with the rest of the world.

Members January 2014 to January 2015

Central Africa (3 seats) Alain Aimé Nyamitwe, Burundi Ahmat Awad Sakhine, Chad André William Anguilé, Gabon

Eastern Africa (3 seats)
Assoumani Youssouf Mondoha, Comoros
Catherine Muigai Mwangi, Kenya
To be appointed, Rwanda

Northern Africa (2 seats)
Mohamed Fathi Ahmed Edrees, Egypt
Hamadi Meimou, Mauritania

Southern Africa (3 seats)
Mmamosadinyana Josephine Molefe, Botswana
To be appointed, Malawi
Ndumiso Ntshinga, South Africa

Western Africa (4 seats)
To be appointed, Burkina Faso Georges Aboua, Côte d’Ivoire Bulus Paul Zom Lolo, Nigeria Ekpa Nolaki, Togo

Bureau

Chairperson: Ahmat Awad Sakhine, Chad
First Vice-Chairperson: Mohamed Fathi Ahmed Edrees, Egypt Second Vice-Chairperson: Assoumani Youssouf Mondoha, Comoros Third Vice-Chairperson: Ekpa Nolaki, Togo
Rapporteur: Ndumiso Ntshinga, South Africa

Sub-Committee on New Partnership for Africa’s Development
(NEPAD)

Purpose
The Sub-Committee oversees and supports activities promoting the New Partnership for Africa’s Development (NEPAD), which is the AU’s strategic framework for pan-African socio- economic development (see the NEPAD section for more information). The Sub-Committee is mandated to:
• Monitor progress in implementation of the strategic plan devised by the Steering Committee (on NEPAD) for marketing NEPAD at national, sub-regional, regional and international levels, and make periodic reports to the Permanent Representatives Committee (PRC)
• Follow up on progress on priority areas and policy guidelines outlined in the plan of action for the implementation of NEPAD, and report periodically to the PRC
• Devise strategies for the popularisation of NEPAD jointly with the Commission and
NEPAD Secretariat
• Assist in identifying priority areas/sectors that could reverse Africa’s marginalisation and lay a basis for sustainable long-term development
• Devise ways and means of mobilising resources for the implementation of NEPAD policies, programmes and projects in collaboration with the Commission and NEPAD Secretariat
• Monitor implementation of policies and programmes with a view to ensuring commitments to NEPAD resources are honoured.

Evolution
The NEPAD programme was introduced and endorsed by Member States in July 2001 during the transition from the OAU to the AU. The AU Assembly formally adopted the Declaration on the Implementation of NEPAD in 2002. The Sub-Committee was established by the AU in 2010 to deal with NEPAD matters.

Members January 2014 to January 2015

Central Africa (3 seats)
Alain Aimé Nyamitwe, Burundi
Jacques-Alfred Ndoumbè-Eboulè, Cameroon
Ahmat Awad Sakhine, Chad

Eastern Africa (3 seats) Kongit Sinegiorgis, Ethiopia Catherine Muigai Mwangi, Kenya To be appointed, Rwanda

Northern Africa (2 seats)
Rachid Benlounes, Algeria
Mohamed Fathi Ahmed Edrees, Egypt

Southern Africa (3 seats)
Nyolosi Mphale, Lesotho
Manuel Jose Goncalves, Mozambique
Anne N Mutelo, Namibia

Western Africa (4 seats) Naïm Akibou, Benin Boubacar Gouro Diall, Mali Bulus Paul Zom Lolo, Nigeria To be appointed, Senegal

Bureau

Chairperson: to be appointed, Senegal
First Vice-Chairperson: to be appointed, Rwanda
Second Vice-Chairperson: Jacques-Alfred Ndoumbè-Eboulè, Cameroon
Third Vice-Chairperson: Anne N Mutelo, Namibia
Rapporteur: Rachid Benlounes, Algeria

Sub-Committee on Programmes and Conferences

Purpose
The Sub-Committee oversees the scheduling and organisation of AU conferences and meetings. Its mandate includes to:
• Make recommendations concerning the scheduling of statutory meetings
• Review the draft calendar of meetings and arrange practical timetabling
• Liaise with the Advisory Sub-Committee on Administrative, Budgetary and Financial
Matters on the administrative and financial implications of conferences
• Monitor the implementation of all AU resolutions, rules and regulations relating to the organisation, servicing and documentation of meetings and conferences.

Evolution
The Sub-Committee is the successor to the OAU Sub-Committee on Programmes and Conferences.

Membership
The Sub-Committee on Programmes and Conferences is a ‘committee of the whole’, meaning all AU Member States are members.

Bureau January 2014 to January 2015

Chairperson: Mahfud R M Rahim, Libya
First Vice-Chairperson: to be appointed, Malawi
Second Vice-Chairperson: Jacques-Alfred Ndoumbè-Eboulè, Cameroon
Third Vice-Chairperson: Diallo Amina Djibo, Niger
Rapporteur: Catherine Muigai Mwangi, Kenya

Sub-Committee on Refugees, Returnees and Internally Displaced Persons in Africa

Purpose
The Sub-Committee is responsible for developing AU policies on refugees, displaced persons and returnees. Its mandate includes to:
• Assist AU deliberative organs in designing, developing, defining, harmonising and coordinating policy on matters affecting refugees, displaced persons and returnees, as well as in matters relating to humanitarian law promotion on the continent
• Follow up, analyse and evaluate the situation of refugees, displaced persons and returnees and provide policy recommendations and solutions to the Executive Council for AU action
• Collaborate and work with the AU Commission and UN humanitarian agencies, regional organisations, the Regional Economic Communities (RECs) and concerned non- governmental organisations
• Maintain permanent contacts with Member States through the AU Commission
• Sensitise Member States and the entire international community to the problems of refugees, displaced persons and returnees, with a view to enlisting their assistance to these people and their effective contribution towards a lasting resolution of the issues
• Participate in meetings of the UN High Commissioner for Refugees (UNHCR), International
Committee of the Red Cross (ICRC) and other humanitarian organisations.

Evolution
The Sub-Committee is the successor to the OAU Commission on Refugees, which was established in 1964 by the Council of Ministers. It was composed of 10 members tasked to examine the issue of refugees and formulate recommendations to the Council, including on the issue of integration of refugees in their countries of asylum. In 1980, the membership was extended and in 1997 opened to all Member States.

Membership
The Sub-Committee is a ‘committee of the whole’, meaning all AU Member States are members.

Bureau January 2014 to January 2015

Chairperson: Manuel Jose Goncalves, Mozambique First Vice-Chairperson: Lamine Baali, Sahrawi Republic Second Vice-Chairperson: Lazare Makayat-Safouesse, Congo Third Vice-Chairperson: Mull Sebujja Katende, Uganda Rapporteur: Sidibé Fatoumata Kaba, Guinea

Policy Sub-Committee of the Special Emergency Assistance Fund for Drought and Famine Relief in Africa

Purpose
The Sub-Committee of the Special Emergency Assistance Fund for Drought and Famine Relief in Africa oversees all matters relating to the operation of the Fund of the same name. Its mandate includes to:
• Act as the supreme organ of the Fund
• Determine the Fund’s operational policy including the criteria for approval of loans and the terms and conditions for withdrawals from the Fund
• Approve administrative and other expenses related to the operation of the Fund
• Select beneficiary countries and decide on the amounts of grants and loans
• Initiate effective measures for mobilising resources for the Fund from both public and private sources and including African and non-African sources
• Make recommendations regarding the management and administration of the
Fund’s resources by the African Development Bank
• Make recommendations regarding the Statute of the Fund and its rules and operating procedures
• Report on its activities annually to the AU Executive Council in consultation with the Chairperson of the Commission.

Evolution
The Sub-Committee originated in the Lagos Plan of Action recommendation to establish
a Special Emergency Assistance Fund for Drought and Famine in Africa. In the mid-1980s, the Council of Ministers called for the Fund to become operational and the OAU created an interim policy committee to act as the supreme organ of the Fund, determine policy and draw up the criteria for approval of loans or grants from the Fund. The Interim Policy Committee became the Sub-Committee of Special Emergency Assistance when the AU was created.

Members January 2014 to January 2015

Central Africa (3 seats) Alain Aimé Nyamitwe, Burundi Lazare Makayat-Safouesse, Congo
Gérard Mapango Kemishanga, DR Congo

Eastern Africa (3 seats) Mohamed Idriss Farah, Djibouti Catherine Muigai Mwangi, Kenya Mull Sebujja Katende, Uganda

Northern Africa (2 seats)
Rachid Benlounes, Algeria
Hamadi Meimou, Mauritania

Southern Africa (3 seats) Promise Msibi, Swaziland Susan Sikaneta, Zambia
Albert Ranganai Chimbindi, Zimbabwe

Western Africa (4 seats)
Naïm Akibou, Benin
Momodou Sajo Jallow, Gambia Sidibé Fatoumata Kaba, Guinea Boubacar Gouro Diall, Mali

Bureau

Chairperson: Mohamed Idriss Farah, Djibouti
First Vice-Chairperson: Alain Aimé Nyamitwe, Burundi Second Vice-Chairperson: Boubacar Gouro Diall, Mali Third Vice-Chairperson: Rachid Benlounes, Algeria Rapporteur: Albert Ranganai Chimbindi, Zimbabwe

Sub-Committee on Structures

Purpose
The Sub-Committee on Structures oversees organisational review of the African Union. It is responsible for ensuring that relationships between the AU and its organs are functioning well in order to meet its core objectives. The Sub-Committee’s mandate includes:
• Evaluating and making proposals on organisational structures
• Reviewing AU staff service conditions; criteria for recruitment including policies and practices around the equivalency of academic qualifications; work methods and procedures including with a view to ensuring fair remuneration for equal jobs; and the Staff Regulations and Rules
• Keeping the structure within the Commission under regular review to ensure that activities are programme oriented and harmonised to avoid duplication
• Making recommendations on ways to improve coordination and accountability within
Headquarters and between Headquarters and regional offices.

Evolution
The Sub-Committee is the successor to the OAU’s Ad Hoc Committee of Experts, which had been established in 1997 to replace earlier technical and ad-hoc expert committees that focused on structural reforms.

Membership
The Sub-Committee on Structures is a ‘committee of the whole’, meaning all AU Member States are members. Membership was opened to all AU members in 2012 (PRC/Rpt(XXIV, para 37(ii)). The Sub-Committee previously comprised 15 members.

Bureau January 2014 to January 2015

Chairperson: to be appointed, Burkina Faso
First Vice-Chairperson: Naimi S H Aziz, UR of Tanzania
Second Vice-Chairperson: Arcanjo Maria do Nascimento, Angola
Third Vice-Chairperson: Mahfud R M Rahim, Libya
Rapporteur: Simeon Oyono Esono, Equatorial Guinea

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PERMANENT REPRESENTATIVES COMMITTEE (PRC)